Privacy Policy

The Institute for Learning Innovation (“ILI,” “we,” “our,” or “us”) respects the privacy of visitors to instituteforlearninginnovation.org and people who choose to interact with us through our website, newsletters, resources, programs, events, research, evaluation, consultation, and related communications. This Privacy Policy explains what information we collect, how we use it, when we may share it, and what choices you have.

ILI works with individuals, organizations, and communities to develop and support lifelong, free-choice learning. Because our work may involve research, evaluation, program support, professional learning, and community engagement, we aim to collect only the information needed for a clear purpose and to handle that information responsibly.

1. Information We Collect

We may collect information that you provide directly to us, including:

• Contact information, such as your name, email address, organization, job title, mailing address, and phone number.
• Newsletter or mailing list information, such as your email address, name, organization, and subscription preferences.
• Program or event information, such as registration details, attendance preferences, accessibility needs, dietary preferences, or organization type.
• Communication information, such as messages you send through email, website forms, surveys, feedback forms, or other communication channels.
• Research, evaluation, or consultation information, when you voluntarily participate in interviews, focus groups, surveys, observations, professional learning activities, or project-related communications.
• Donation or payment-related information, if you choose to support ILI financially. Payment processing may be handled by third-party platforms, and ILI does not intend to collect or store full payment card numbers through this website.
• Accessibility or accommodation information, if you choose to share it so that we can support your participation or provide materials in a usable format.
• Stories, quotes, photos, videos, testimonials, examples, or other content that you choose to submit or authorize for use.

We may also collect limited information automatically when you visit the website, such as:

• IP address, browser type, device type, operating system, and general location information such as city or region.
• Pages viewed, links clicked, referring website, time spent on the site, and other website usage information.
• Cookie, analytics, or similar technical information used to help the website function and to understand how visitors use the site.

2. How We Use Information

We may use collected information to:

• Respond to questions, requests, or messages.
• Provide access to resources, publications, tools, downloads, trainings, events, webinars, or other learning opportunities.
• Send newsletters, announcements, updates, invitations, and other communications you request or that relate to ILI’s work.
• Register participants for events, meetings, workshops, communities of practice, or professional learning opportunities.
• Provide accessibility supports, accommodations, or materials in alternative formats.
• Administer research, evaluation, consultation, capacity-building, and grant-funded activities.
• Improve the website, resources, communications, programs, user experience, and accessibility of ILI materials.
• Understand how visitors use the website and which resources are most useful.
• Prepare internal records, project reports, funder reports, public summaries, or publications, typically using aggregated or de-identified information unless permission for identifiable use has been provided.
• Process donations or transactions and maintain related administrative records.
• Protect the security and integrity of the website and related systems.
• Comply with legal, contractual, grant, accounting, reporting, or administrative obligations.

3. Research and Evaluation Information

ILI’s work often includes research and evaluation activities. When we collect information for a specific study, evaluation, project, or grant-funded activity, we will generally provide additional information about the purpose of the activity, what participation involves, whether participation is voluntary, how information will be used, and any relevant confidentiality or consent procedures.

Unless a project-specific agreement or consent form states otherwise, we generally seek to report findings in aggregated, summarized, or de-identified form. Identifiable quotes, stories, images, recordings, or participant details are used publicly only when appropriate permission has been obtained.

4. Sensitive Information

Some visitors or participants may choose to share information related to accessibility, disability, identity, language, organizational context, community experience, or personal participation preferences. We treat this information with care and use it for the purpose for which it was shared, such as supporting participation, adapting materials, improving access, or carrying out a specific project.

We do not require website visitors to disclose disability status, diagnosis, health information, or other sensitive personal information in order to browse the website.

5. Children’s Privacy

The ILI website is intended primarily for adults, including educators, researchers, museum professionals, nonprofit professionals, caregivers, policymakers, funders, and community partners. We do not knowingly collect personal information from children under 13 through the general website without appropriate parent or guardian consent.

Some ILI projects may involve youth, families, schools, museums, libraries, or community programs. In those cases, ILI uses project-specific consent, assent, permission, data protection, or institutional review procedures appropriate to the project. If we learn that we have collected personal information from a child under 13 through the general website without appropriate consent, we will take reasonable steps to delete that information. Parents or guardians may contact us using the information below.

6. Cookies and Analytics

Our website may use cookies, analytics tools, embedded content, or similar technologies to help the site function, understand visitor activity, improve performance, and make resources easier to find. Cookies are small files placed on your device that help websites remember certain information.

You may be able to adjust your browser settings to refuse or delete cookies. Some website features may not work properly if cookies are disabled.

7. How We Share Information

We do not sell personal information. We may share information in limited circumstances, including:

• With service providers who help us operate the website, manage email lists, host events, process donations, analyze website use, store files, or maintain data systems.
• With project partners, contractors, consultants, or collaborators when necessary to carry out research, evaluation, consultation, professional learning, or project activities.
• With funders, clients, or reporting partners, typically in aggregated or de-identified form unless a project-specific agreement allows or requires otherwise.
• With your permission, such as when you agree to share a quote, story, photo, video, testimonial, or organizational example.
• For legal, safety, security, accounting, or compliance reasons, if required by law or reasonably necessary to protect rights, safety, property, or the integrity of ILI’s work.

We ask service providers and project collaborators to use information only for the purposes for which it was shared and to apply appropriate safeguards.

8. Photos, Videos, Quotes, Stories, and Testimonials

ILI may invite people to share stories, images, quotes, examples of practice, testimonials, recordings, or other materials. We will not knowingly use your identifiable quote, photo, video, recording, story, or testimonial in public-facing materials without permission.

If you previously gave permission and later want us to stop using identifiable materials, contact us. We will make reasonable efforts to remove the material from future use, though we may not be able to remove it from materials already published, printed, distributed, archived, or shared by others.

9. Donations and Third-Party Payment Services

If the website provides a donation, payment, or support link, the transaction may be processed by a third-party payment provider. Those providers may collect information needed to complete the transaction, such as payment details, billing information, and transaction records. Their privacy policies and terms may also apply.

10. Links to Other Websites

Our website may link to external websites, partner organizations, publications, resource libraries, event platforms, survey platforms, video platforms, social media sites, or third-party tools. We are not responsible for the privacy practices, accessibility, content, or policies of external websites. Visitors should review the privacy policies of any third-party sites they use.

11. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect information. However, no website, email system, online platform, or data system can guarantee complete security. Please avoid submitting highly sensitive information through website forms or email unless specifically requested and appropriate.

12. Data Retention

We retain information only as long as reasonably needed for the purposes described in this Privacy Policy, including communication, website operation, program administration, research and evaluation, reporting, legal compliance, accounting, grant administration, or recordkeeping. When information is no longer needed, we may delete, de-identify, or archive it according to applicable obligations and internal practices.

13. Your Choices

Depending on the information and context, you may:

• Unsubscribe from newsletters or promotional emails by using the unsubscribe link or contacting us.
• Request correction of inaccurate contact information.
• Ask us to delete certain personal information, subject to legal, contractual, grant, research, accounting, or administrative obligations.
• Ask questions about how your information is used.
• Withdraw permission for future use of identifiable quotes, images, stories, recordings, or testimonials where possible.
• Decline to participate in voluntary surveys, interviews, focus groups, or other optional project activities, unless a project-specific agreement states otherwise.

14. International Visitors

ILI is based in the United States. If you access the website or communicate with us from outside the United States, your information may be processed and stored in the United States or in systems used by ILI and its service providers.

15. Accessibility

We aim to make our website, resources, and communications accessible and usable. If you experience difficulty accessing content, need materials in another format, or would like to request an accommodation, contact us using the information below.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last Updated” date above. Continued use of the website after changes are posted means you accept the updated Privacy Policy.

17. Contact Us

For questions about this Privacy Policy or how information is handled, please contact:

Institute for Learning Innovation
9450 SW Gemini Drive, #79315
Beaverton, OR 97008-7105
Website: instituteforlearninginnovation.org
Privacy Contact Email: admin@freechoicelearning.org.