This will be a half-time position. The Institute is currently a virtual organization based in Western Oregon. Local residence is required. Most of the work will be conducted from the individual’s own home or other office setting of their choosing, though occasional local travel will be required.
Financial and Administrative Resources
- Manage organizational infrastructure to support the Institute for Learning Innovation’s work, including finance, legal, administration, facilities, and technology.
- Coordinate monthly timesheet and payroll processes and annual state and federal reporting requirements, in collaboration with the organization’s accounting firm.
- As a recipient of federal funds, in collaboration with the organization’s accounting firm, ensure compliance with all required fiscal and risk management, record keeping, contractual, and legal obligations, including all necessary audits and insurance coverage.
- Monitor budget, financial controls, and cash flows in accordance with federal guidelines and Board-approved policies and advise Executive Director on appropriate actions.
- In collaboration with Executive Director, create annual budget and staffing projections in a manner that fulfils and advances the organization’s mission and vision.
- Manage and coordinate grant monitoring for funded projects, including contract oversight and subawardee monitoring.
- Manage and coordinate any administrative consultants, including web developers, fund raising consultants, communications consultants, etc.
- Other duties as assigned.
- Oversee staff and organizational culture functions and policies in a manner that makes the Institute for Learning Innovation a healthy, happy, collaborative, and productive place for intelligent, creative individuals to work.
- Support the Executive Director’s interactions with the Board of Directors
- Other duties as assigned.
- Three plus years in administrative roles, including finance, legal, administration, facilities, and technology operations, preferably within a nonprofit context.
- Facilitative and collaborative management style. Proven ability to work with a dynamic national/international team of highly trained and committed employees and partners.
- Experience with grant financial and legal management, documentation, and compliance.
- Unwavering commitment to the mission, values, and aspirations of the organization.
- Self-motivated and results oriented.
SALARY & BENEFITS:
Competitive salary depending on experience. Generous benefits include flexible hours, health insurance support, vacation, and sick leave allowance. Currently the Institute does not offer retirement benefits but plans are in the works to implement these soon.
This position does not require physical demands beyond usual office work requirements.
The Institute for Learning Innovation is an equal opportunity employer and committed to building a diverse staff. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, or marital status. Reasonable accommodation will be made so that qualified disabled applicants may participate in the application process. Please advise in writing of special needs at the time of application.
HOW TO APPLY:
Please email cover letter, resume, and four references to:firstname.lastname@example.org with “Assistant Director” in the subject line. Deadline to apply is May 31, 2017. No phone calls, please.